Managing the Flex Program

Future funding for the national Flex Program is dependent on strong program planning, operations and demonstrable outcomes through reporting. This can only be accomplished through competent program management on the part of state Flex Program leadership. State Flex Program proficiency in the following areas contribute to excellence in Flex Program management:

  • Managing the grant
  • Managing contracts and consulting services
  • Continuously assessing the program
  • Regularly reporting grant progress and outcomes

Related Content

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Flex Program Funding Guidance

Access Flex Program funding guidance, templates, webinar recordings, and other associated materials for the current and most previous funding cycles.
Document

PIMS Data Collection Tool

An Excel-based data collection tool designed to collect participation and improvement data over one grant year to enable accurate reporting of PIMS measures at the end of the grant budget year.

Past Document

The Grant Project Life Cycle: A Grant Subcontract Management Guide

March 31, 2020

This guide is designed to target opportunities within the Flex Program to improve the scope of work requirements for subcontracted consultants. It will assist state programs in building greater accountability with their subcontractors to deliver more meaningful information to improve program deliverables, reporting, and demonstrating measurable program outcomes.
Document

Engaging Subcontractors and Partners in Demonstrating Outcomes

This presentation provides tips using examples from the Flex Program on working with subcontractors, stakeholders and partners in ways to demonstrate outcomes. The content includes a template budget tracking and program activity sheets as well as an example contract for services with a subcontractor.

Toolkit/Portal

How to Develop a Logic Model

View a how-to guide on how to develop a logic model; a program planning tool that defines the inputs, outputs and outcomes of a program in order to explain the thinking behind program design and show how specific program activities lead to desired results.
Document

State Flex Program Logic Model

This document lays out the basic process for developing and integrating Logic Model into the state Flex Program.
Manual

Federal Grant Writing Manual

The purpose of this manual is to help applicants prepare for and write a federal grant proposal. It covers the basics of looking at what a grant is and if the applicant is qualified and then delves deeper into the art of grant writing. It also includes information on project sustainability and how to evaluate the project.
Website

HRSA Electronic Handbook (EHB)

The HRSA Electronic Handbook (EHB) allows agencies to conduct their federal grants management activities and processes online using EHB. All the steps in the grants management process namely, planning and solicitation through closeout, can be efficiently carried out online, substantially reducing the turnaround time for awarding grants.
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2022 Flex Program Fundamentals

The Flex Program Fundamentals is a guide for those intimately involved with the Flex Program. We hope this document is useful both as a resource for current Flex Program staff and as an overview for new staff.
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State Flex Profiles

State Flex Profiles showcase the beneficial activities occurring at the state-level to support the critical access hospitals (CAHs) and their communities around the country. The profiles are updated annually as an opportunity for states to share their excellent work and to learn from one another.
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Flex Program Forum

The forum is one method for State Flex Programs to connect and share information, ideas, lessons learned and best practices. On the Flex Program Forum, please share messages, pose questions, post documents and web links, and comment on each other’s posts.

This project is/was supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) under grant number UB1RH24206, Information Services to Rural Hospital Flexibility Program Grantees, $1,560,000 (0% financed with nongovernmental sources). This information or content and conclusions are those of the author and should not be construed as the official position or policy of, nor should any endorsements be inferred by HRSA, HHS or the U.S. Government.