Grant Guidance and Reporting Templates

The Small Rural Hospital Improvement Program (SHIP) operates on a fiscal year (FY) basis, which runs from June 1 to May 31. SHIP-eligible hospitals are currently in FY 2023, which continues until May 31, 2024. This is the first FY of the 5-year grant cycle that will continue until May 31, 2028.

SHIP FY 23-24 Calendar of Reporting Requirements (204.63 KB)

Federal Office of Rural Health Policy

FY 2024 Documents and Reporting

Non-Competing Continuation (NCC), reporting documents, and templates related to SHIP FY 2024, which will begin on June 1, 2024, and continue through May 31, 2025.

FY 2024 H3H SHIP NCC Progress Report Instructions (237.04 KB)

Federal Office of Rural Health Policy

Attachment 1 FY 2023 Work Plan Matrix (34.09 KB)

Federal Office of Rural Health Policy

Attachment 2 FY 2024 Work Plan Matrix (30.4 KB)

Federal Office of Rural Health Policy

Attachment 6 FY 2023 Hospital Deviation Table (24.89 KB)

Federal Office of Rural Health Policy

FY 2024 Hospital Application A (Short Form) (63.45 KB)

Federal Office of Rural Health Policy

FY 2024 Hospital Application B (Long Form) (66.2 KB)

Federal Office of Rural Health Policy

FY 2024 SHIP Allowable Investments PDF (183.09 KB)

National Rural Health Resource Center

FY 2023 Allowable Investments

Sample activities for each of the three SHIP allowable investment categories. While not an exhaustive list, these activities offer guidance to SHIP Coordinators on how funds can best be used to support SHIP participants.

FY 2023 SHIP Allowable Investments (178.3 KB)

FY 2023 Documents and Reporting

Notice of Funding Opportunity (NOFO), reporting documents, and templates related to SHIP FY 2023, which began on June 1, 2023, and continues through May 31, 2024. This five-year grant will have non-competitive applications due annually for the following four FYs.

FY 2023 NOFO Webinar Recording

Federal Office of Rural Health Policy

HRSA-23-033 SHIP TA Webinar HRSA Slide Deck (926.09 KB)

Federal Office of Rural Health Policy

HRSA-23-033 (H3H) SHIP NOFO (843.9 KB)

Federal Office of Rural Health Policy

FY23 Federal Financial Report (FFR) Reminders Webinar Recording

Federal Office of Rural Health Policy

FY23 Federal Financial Report (FFR) Reminders Slide Deck (577.17 KB)

Federal Office of Rural Health Policy

Attachment 5 FY 2023 Work Plan (32.09 KB)

National Rural Health Resource Center

Attachment 5 FY 2023 Work Plan EXAMPLE (31.78 KB)

National Rural Health Resource Center

Attachment 7 FY 2023 Hospital Application A (Short Form) (61.45 KB)

National Rural Health Resource Center

Attachment 7 FY 2023 Hospital Application B (Long Form) (63.89 KB)

National Rural Health Resource Center

Attachment 8 FY 2023 Hospital Funding Spreadsheet (36.74 KB)

National Rural Health Resource Center

FY 2023 SHIP Revised Hospital Funding Spreadsheet (40.63 KB)

National Rural Health Resource Center

Archived Guidance Materials

Funding Cycle FY 2019 (June 1, 2019 – May 31, 2023)

FY 2022

FY 2022 SHIP Allowable Investments (197.89 KB)

National Rural Health Resource Center

FY 2022 SHIP Annual Report Template (Excel) (45.11 KB)

Federal Office of Rural Health Policy

FY22 SHIP NCC Instructions (302.35 KB)

Federal Office of Rural Health Policy

Attachment 1 FY 2021 Work Plan NCC (28.74 KB)

National Rural Health Resource Center

FY 2022 Attachment 2 (39.8 KB)

National Rural Health Resource Center

FY 2022 Attachment 3 (50.22 KB)

National Rural Health Resource Center

FY 2022 NCC Attachment 4 Hospital Funding Spreadsheet (35.45 KB)

National Rural Health Resource Center

FY 2022 Hospital Application A (65.38 KB)

National Rural Health Resource Center

FY 2022 Hospital Application B (67.06 KB)

National Rural Health Resource Center

FY 2021

FY 2021 Noncompeting Continuation (NCC) Progress Report Instructions (434.62 KB)

Federal Office of Rural Health Policy

FY 2021 SHIP Annual Report Template (44.46 KB)

Federal Office of Rural Health Policy

FY 2021 NCC Guidance Webinar

Federal Office of Rural Health Policy

FY 2021 NCC Guidance Webinar Slide Deck (2.64 MB)

Federal Office of Rural Health Policy

FY 2021 Hospital Application A (61.55 KB)

National Rural Health Resource Center

FY 2022 Hospital Application B (67.06 KB)

National Rural Health Resource Center

NCC Webinar Q&A (143.75 KB)

National Rural Health Resource Center

FY 2021 SHIP Allowable Investments (254.12 KB)

National Rural Health Resource Center

FY 2020

FY 2020 NCC Progress Report Instructions (305.07 KB)

Federal Office of Rural Health Policy

SHIP 2020 Hospital Application Template Form (63.33 KB)

National Rural Health Resource Center

Attachment 1 FY 2019 Work Plan (28.98 KB)

National Rural Health Resource Center

FY 2020 NCC Attachment 2 - FY 2019 SHIP Activities Progress (32.05 KB)

National Rural Health Resource Center

Attachment 3 FY 2020 Work Plan NCC (29.07 KB)

National Rural Health Resource Center

Attachment 4 - FY 2020 SHIP Hospital Funding Spreadsheet (41.3 KB)

National Rural Health Resource Center

SHIP 2020 Allowable Investments (186.35 KB)

National Rural Health Resource Center

FY 2019

SHIP FY19 Competitive Continuation Instructions (485.81 KB)

Federal Office of Rural Health Policy

SHIP FY19 TA Webinar Slide Deck (1.36 MB)

Federal Office of Rural Health Policy

For more information or to receive additional support, please contact the SHIP Technical Assistance Team at ship-ta@ruralcenter.org.

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